Pay statement footnotes are intended solely for informational purposes and may be included to offer the viewer further clarification regarding specific earning or deduction codes. Examples include reimbursements, pre-tax deductions, and fringe benefits.
Adding an Earning or Deduction Code Footnote
Footnotes may be added, removed, or edited in the Company Earning or Deduction code setup in the Pay Statement Section. Settings are company-wide.
- Navigate to Company Settings > Payroll Setup > Earnings Codes or Deduction Codes
- For existing codes, click on the pencil to the left of the code and locate the widget or section labeled 'On Pay Statement'. Enter the message to be displayed to the right of the 'Foot Note' label.
You may add as many footnotes as deemed necessary (1 per code)
Please note: Be mindful of display space available.
The footnote number next to the pay statement item will correspond to the footnotes listed at the end of the stub details, which provide the viewer with more information, such as tax treatment specific to a specific line entry on the statement.
Please Note: Some default notes may need to be tailored to reflect tax rules that vary by state.